ROCKHILL RIDGE NEIGHBORHOOD ASSOCIATION
(Revised January 8, 2001)
ARTICLE I. – Name
Section 1. The name of the organization shall be the Rockhill Ridge Neighborhood Association hereinafter referred to as the Association.
ARTICLE II. – Area
Section 1. The boundaries of the Association shall be 55th Street on the north, 59th Street on the south, Holmes on the west and Troost on the east.
ARTICLE III – Purpose and Objectives
Section 1. The Rockhill Ridge Neighborhood Association shall be a non-partisan voluntary association whose purpose is to determine the needs of the neighborhood and act in its best interest.
Section 2. The goals and objectives of the Association are:
1. To build awareness and pride in the neighborhood and promote cohesiveness through the use of block organizations and volunteer block captains.
2. To assure the enforcement of city codes and ordinances for the good of the neighborhood.
3. To encourage maintenance and improvements of residential and business properties through cooperative efforts.
4. To promote safety and security in the neighborhood.
5. To be aware of the needs of all residents and be available for assistance.
6. To cooperate with the 49/63 Neighborhood Coalition and other neighborhood associations and organizations within the community in promoting common goals.
ARTICLE IV – Membership
Section 1. General Membership. The membership of the Association shall be open to residents, property owners, and representatives of businesses and other organizations located within the boundaries.
Section 2. Associate Membership. Associate membership shall be open to residents and/or businesses on the opposing sides of those streets which constitute the boundaries of the Association. Associate members shall have voting privileges and may serve on the Board.
Section 3. Honorary Membership. Honorary membership shall be open to any interested person or representative of any business or other organizational group committed to the betterment of the neighborhood. Honorary membership shall be granted upon the payment of the annual dues as set by the Association. Honorary members shall not be granted voting privileges and may not hold elective office.
Section 4. Voting. Each general and associate member and one representative of each business or organizational group age 18 years or older as specified above is entitled to one vote. Proxy votes shall be made available and upon request.
Section 5. Dues. Dues may be charged members in such amounts as shall be determined by the Board of Directors subject to the approval of the general membership.
ARTICLE V – Board of Directors
Section 1. A Board of Directors shall manage the business of the Association. The Board of Directors shall be composed of the elected officers and directors. The Board shall meet at least quarterly or as called by the President. A majority of the serving board members shall constitute a quorum. Board members shall not be compensated for services rendered to the Association.
Section 2. One Director shall be elected to represent each north/south street within the Association boundaries. Street Directors shall be a resident, property owner or a representative of a business or organization and shall represent the interests and concerns of members on their respective street.
Section 3. Two directors shall be elected at-large to serve on the Board of Directors.
Section 4. An Officer or Director may be disqualified and removed from the Board of Directors by a two-thirds vote of the Board for cause or in the event an officer or director has been absent from three consecutive meetings without sufficient reason.
ARTICLE VI – Elected Officers and Their Duties.
Section 1. The officers shall be a President, Vice President, Secretary and Treasurer. Officers of the Board of Directors must reside within, be a property owner, or represent a business or other organization located within the boundaries of the Association.
Section 2. The President shall perform all duties as generally pertain to the office. The President shall preside at all meetings of the Association, shall call special meetings as necessary, and in the event of an emergency, may cancel a meeting. He/she may appoint special or ad hoc committees, and shall be a member ex-officio of all committees. He/she shall preside over Board of Director meetings, but will only vote in case of a tie vote.
Section 3. The Vice President shall perform all duties as generally pertain to the office of Vice President. He/she shall, in the absence of the president perform the duties of that office. In case of a permanent vacancy in the office of President, the Vice President shall automatically become the President serving the unexpired term.
Section 4. The Secretary shall keep an accurate account of the proceedings of general and board meetings to be maintained in a book designated for that purpose; shall maintain the By-Laws and all amendments thereto in a By-Laws book; and shall have custody of all other books and papers belonging to the Association except those specifically assigned to other officers. All records of the Association shall be made available for inspection upon request by any member of the Association. The Secretary shall also serve as Chair of the Nominating Committee.
Section 5. The Treasurer shall keep an accurate account of all moneys received and disbursed, and shall disburse no money except as approved by the Board. He/she shall make a written report at each meeting which shall be a part of the official proceedings. Other officers of the Association may be authorized to sign checks ordered by the Rockhill Ridge Neighborhood Association and may do so in the absence of the Treasurer. Two signatures shall be required for all checks issued by the Association.
ARTICLE VIII – Election of Officers and Board Members
Section 1. The first officers and Board Members of the Association (other than the chairs of standing committees) shall be elected at the general meeting at which time these bylaws are adopted. After the first election, the officers and board members shall be elected at the Annual Meeting.
Section 2. A Nominating Committee shall be established for the purpose of nominating officers and elective board members and establishing standardized procedures for elections. The Nominating Committee shall be chaired by the Secretary and composed of two other members (not including officers) appointed by the President at least sixty days before the Annual Meeting.
Section 3. The Nominating Committee shall recommend at the Annual Meeting at least one candidate for each office to be filled. Additional nominations may be made from the floor. Election shall be by ballot, and majority vote shall elect. If there is only one candidate for an office, candidates may be declared elected by acclamation.
Section 4. Officers shall be elected for a term of one year and shall take office at the annual meeting. No officer shall be elected to the same office for more than two consecutive years.
Section 5. If a vacancy shall occur in any office other than that of President, the president may appoint a member to fill the position subject to the approval of the Board of Directors.
ARTICLE IX. – Standing Committees.
Section 1. The following standing committees shall be appointed by the President of the Association subject to approval by the Board and shall consist of at least three members. Officers (except for the President) may serve on no more than one standing committee. The Chair of each committee shall be a member of the board. Standing committees shall meet as necessary.
1. Codes and Beautification Committee – The Codes and Beautification Committee shall be responsible for addressing issues such as housing, code violations, curbs and sidewalks, and other issues related to property maintenance.
2. Safety/Crime Committee – The Safety Committee shall be responsible for addressing issues related to crime, personal safety, traffic ordinances and other issues related to public and personal safety.
3. Program Committee – The Program Committee shall be responsible for planning events and programs throughout the year which build awareness and pride in the neighborhood and promote the overall goals.
ARTICLE X. – General
Section 1. A general meeting of the Association shall be held annually or as called by the President. Notice of the time and place of general meetings shall be published at least one week prior to the meeting. Twelve voting members shall constitute a quorum. The annual meeting shall be held for the purpose of electing officers and board members. A general meeting may also be called by at least twelve members of the Association by giving notice as stated herein.
Section 2. No loans shall be contracted on behalf of the Association and no evidence of indebtedness shall be issued in its name. No contracts shall be entered into unless approved by a majority of the Board. Applications for grant funds shall be approved by the board.
Section 3. The President may authorize miscellaneous operating expenditures up $50.00. Expenditures greater than $50.00 must be approved by the Board. Expenditures greater than $1,000 or greater than one-half of the general funds must be approved by the general membership. Expenditures for items from grant funds may be expended as approved by the board consistent with the grant award.
ARTICLE XI – Parliamentary Authority
Robert’s Rules of Order as Revised shall govern the Association in all situations in which they are applicable and where they are not inconsistent with these By-Laws.
ARTICLE XII – Amendments
These By-laws may be amended at any general meeting by a two-thirds vote of those members present. Notice of any proposed amendments shall be made at least ten days prior to the general meeting at which the by-law change is considered.